Spring Cleaning & Maintenance Checklists for Landlords

Spring home cleaning checklists for tenants generally focus on decluttering and freshening what is owned, but today we are going to focus on a Spring maintenance checklist for you.

Aside from regular maintenance, seasonal checklists for landlords focus on preventive maintenance to protect your property and your renters.It’s imperative to instill an annual property maintenance regiment. Here are a few things you should focus on in the Spring:

Outdoor Maintenance & Cleanup

Making sure the exterior of your property is clean and well-maintained is the first step to attracting and retaining quality tenants.

  • Regular inspections of your building’s roof is imperative to avoiding a catastrophe for you and your tenants. If you see signs of a potential leak, including deteriorated or damaged shingles, missing or popped nails, you should repair them as soon as possible. Waiting until a problem arises can prove to be a costly mistake, especially if your property is in a wintry area.
  • Gutters and drains. The potential damage caused by debris filled or damaged gutters and drains can be immense. Not only can consistent water backup cause damage to your roof and foundation, it can result in floods inside of the unit. Failing to clear a simple drain can result in costly repairs and water restoration.
  • Exterior vents. To prevent fires, inspecting and cleaning dryer vents, bathroom vents, exterior outlets, and range vents is key to proper airflow and ventilation.
  • HVAC System. A professional HVAC technician will inspect your system, clean AC coils and replace filters or other components. Having a professional inspect and service your HVAC system improves the efficiency of your cooling system and ensures that your tenants are comfortable in the warmer months.
  • Inspect Exterior Stairs and Pathways. It’s important to check the condition of  and snow can hide cracks or deteriorating sidewalks or steps. Inspect all pathways and address even hairline cracks. Any uneven surfaces pose a tripping risk and, therefore, liability for landlords.
  • Windows and Doors. Check windows for damage and gaps that can reduce the efficiency of your heating and cooling systems. Replace or fix damaged screens. Keep your tenants safe by inspecting the window and door locks for issues.
  • Curb Appeal. Aside from wanting your current tenants to be happy with the exterior of the property, potential renters are driving and walking by every day. Spring is the perfect time to power wash, apply fresh paint, waterproof decks and patios, and paint and repair fences and gates. Take this opportunity to check for signs of insects or rodents.
  • Be sure to trim overgrown trees and shrubbery, remove leaves and debris, inspect sidewalks and driveways for needed repairs. Plant grass seed in sparse areas and talk with your tenants to establish lawn care responsibilities. If you are responsible for grass cutting and other outdoor maintenance, now is a good time to set up a schedule.

Indoor Cleaning & Maintenance Checkup

Spring maintenance is the perfect opportunity to see the inside condition of your property and get a good idea of how your tenants are caring for the unit. Staying on top of any potential problems is sure to create happy tenants and prevent future hassles for yourself.

  • Fire Safety Checks. Accidental fires are devastating to your tenants and your business. Replace batteries in smoke alarms and carbon monoxide monitors. Provide fire extinguishers for the kitchen and make sure there is no build up of grease in the oven and hood fans. Check dryer and heat vents for blockage and potential fire hazards.
  • Security System. You’ve already checked your window and door locks, but you should also test your security system if you have one. This is also a great time to make sure your tenants have updated contact information and procedures to follow if an emergency should occur.
  • Kitchen and Bath. Repair cracks in caulk and grout, check faucets for clog causing buildup and fix or replace any damaged fixtures. Check appliances and schedule necessary maintenance and cleaning. It’s also a good idea to make a note of any upgrades that you may want to make in the near future.
  • Inspect Pipes. Winter months can take a toll on plumbing and pipes. Inspect damage, or cracks in pipes that could result in extensive damage. Confirm that all connections are sealed. “Sweaty pipes” can be a sign of trouble and should be addressed right away.
  • Bedrooms and Living Areas. Replace lightbulbs and clean lighting fixtures that are out of reach. Repair, patch and paint damaged walls. Inspect floors and carpet for necessary repairs and replacements. Consider hiring a professional cleaning service to shampoo carpets, clean baseboards and high places, and give the windows a good washing.

Spring Maintenance Communication

Spring maintenance is the perfect time to communicate with your tenants about expectations and responsibilities. You may choose this time of year to go over your lease agreement and insurance policies, as well as maintenance contractors.

Since you and or contractors will need to enter the residence, communication with your tenants is key to successfully completing the necessary maintenance with minimal inconvenience.

Some landlords send a newsletter or maintenance reminder postcards. It’s a great way to provide notice that you will need access to the property for maintenance. Including a postage paid survey is also a good method for requesting feedback on your tenants experience.

Asking tenants to communicate necessary repairs or problems that may need to be addressed before scheduling any contractors can save a lot of time. It’s also a convenient way to request updated contact information.

If you prefer to communicate with your tenants via email, add links to information that may have value to your renters. Including Spring and Summer articles, gardening tips, or cleaning checklists are a nice touch. Who doesn’t love a good Spring cleaning hack?

Does Your Workload Need Some Sprucing?

Spring is the perfect time to make sure your business is running efficiently as well. The extensive amount of tasks necessary to successfully manage your rental property can be overwhelming.

If you find coordinating with tenants and contractors, staying on top of your monthly and annual maintenance, while staying within your budget, is becoming more than you are equipped to handle on your own, it may be time to consider working with a property management company.

Decluttering your workload can ensure your properties are in tip-top condition and help your business bloom.